Accounts Payable (AP) Specialist
About the Role
You will manage the full accounts payable cycle. You enter vouchers, verify invoices against purchasing documents, and prepare weekly payment batches. You maintain vendor payment schedules, contact vendors for required documents, reconcile AP aging, and process expense reports. You update vendor accounts, keep organized AP records, review purchase orders, update the PO log, and communicate PO status and open balances to departments.
Requirements
- Attention to detail
- Accurate data entry and mathematical skills
- Proficiency in accounting and bookkeeping principles
- Proficiency with NetSuite
- Proficiency with Excel
- Ability to work in a fast-paced environment and handle multiple tasks
- Effective oral and written communication skills
- Dependability and strong work ethic
- Ability to work independently and in a team environment
Responsibilities
- Manage full cycle accounts payable functions
- Enter vouchers and ensure invoices match purchasing documents
- Prepare weekly payment batches and process payments per policy
- Maintain vendor payment schedules to ensure timely payments
- Contact vendors and contractors to obtain W9s and payment details
- Reconcile and review accounts payable aging
- Process expense reports and reimburse expenses timely
- Update vendor and merchant account information as needed
- Maintain organized AP documentation and support records
- Review and receive purchase orders and update purchase order log
- Communicate purchase order status and open balances to departments