Executive Assistant
About the Role
You will provide high-touch support to the Chief Executive Officer, ensuring their time and attention are protected. You will manage complex and time-sensitive scheduling, address urgent matters, and proactively anticipate the CEO's needs. You will organize detailed travel arrangements and itineraries, coordinate projects and event planning including off-site meetings and retreats, manage a high volume of email by flagging important messages and coordinating calls and meetings, draft confidential correspondence on behalf of the CEO, and prepare and process expense reports. You will operate with a high level of security and confidentiality and continuously seek opportunities to improve processes and efficiency.
Requirements
- Minimum 5 years experience providing high-touch executive support to C-suite
- Experience managing complex scheduling and prioritization
- Experience organizing detailed travel arrangements and itineraries
- Experience coordinating projects and event planning including off-site meetings and retreats
- Experience drafting confidential correspondence
- Experience preparing and handling expense reports
- Proven track record with late-stage technology startups or public technology companies
- Ability to operate with a high level of security and confidentiality
- Strong communication and listening skills
- Based in Europe
Responsibilities
- Provide high-touch assistance to the CEO
- Manage complex and time-sensitive scheduling
- Address urgent matters and ensure schedule continuity
- Maintain high levels of security and confidentiality
- Anticipate needs and act proactively
- Improve processes and operational efficiency
- Organize detailed travel arrangements and itineraries
- Coordinate projects and event planning including off-site meetings and retreats
- Manage high volume of email and coordinate calls and meetings
- Draft confidential correspondence on behalf of the CEO
- Prepare and handle expense reports
Benefits
- Remote-first global workforce with New York office
- Annual company offsite and team onsites
- Professional reimbursement program for conferences and certifications
- Medical dental and vision coverage in the US and some other countries
- 401k retirement plan with company match (US only)
- Wellness stipend
- Home office setup and ergonomic equipment program