Executive Assistant to the CEO
About the Role
In this role you will provide high-level administrative support to the CEO. You will manage complex global calendars, prioritize and sequence meetings across time zones, take notes and prepare the executive for meetings, handle correspondence and communications on their behalf, arrange complex domestic and international travel and process expense reports, plan and coordinate events and off-sites including catering, maintain a robust to-do list and track deadlines, be available after hours and on weekends as needed, and travel approximately 20% of the time. You will work closely with cross-functional teams, act with discretion when handling confidential materials, and proactively anticipate and solve scheduling and logistical problems.
Requirements
- Superior verbal and written communication
- Excellent time management and organization
- Ruthless prioritization to manage competing deadlines
- Adaptability and comfort with ambiguity
- Creative and strategic problem-solving
- Proactive anticipation of executive and team needs
- Strong collaborative and diplomatic skills
- High level of discretion handling confidential materials
- Ability to travel approximately 20% of the time
- Willingness to work from the San Francisco office Monday to Friday with some flexibility
- Availability for after-hours and weekend work as required
Responsibilities
- Manage complex global calendars across multiple time zones
- Coordinate key meetings with internal leadership and external partners
- Prepare executives for meetings through note-taking and follow-ups
- Maintain a robust to-do list for the CEO and track deadlines
- Draft and send correspondence on behalf of the CEO
- Plan and manage logistics for off-sites, all-hands, events, and catering
- Arrange complex domestic and international travel and process expense reports
- Partner with teams to provide scheduling that aligns with project milestones
- Provide after-hours and weekend availability as needed
- Travel domestically and internationally up to 20%
- Collaborate effectively with global cross-functional teams