Executive Assistant
About the Role
You will provide high‑quality administrative and operational support to the Regional Director and the Public Affairs team. You will manage calendars, coordinate meetings and venues, and arrange local and international travel. You will prepare and refine documents for signature, follow up on action items and deadlines, circulate communications via Slack, and acknowledge and distribute correspondence. You will assist with basic accounting tasks such as invoicing requests and expense tracking, manage the Regional Director's external communications including social media triage, and act as a primary point of contact for internal and external stakeholders. You will handle confidential information with professionalism and discretion and proactively keep workflows running smoothly.
Requirements
- Bachelor's degree or professional training in business administration, human resources, or a related field
- At least 2 years of experience in an Administrative or Office Assistant role supporting an Executive
- Fluency in French, Wolof and English
- Exceptional writing, editing, and proofreading skills
- Proficiency with Slack, Zoom, and Google Suite
- Familiarity with the financial services industry (preferred)
Responsibilities
- Manage schedules and coordinate meetings and appointments, including booking venues and arranging refreshments
- Arrange transportation locally and internationally and handle logistical arrangements
- Collaborate with leads on project tasks and follow up on deadlines
- Edit and refine documents and layouts before submission for signature
- Provide follow-up support to the Regional Director on specific cases and requests
- Coordinate documents requiring the Regional Director's signature
- Circulate internal communications and information through appropriate Slack channels
- Acknowledge receipt of correspondence from external stakeholders and distribute memos and reports
- Assist with basic accounting tasks including invoicing requests and expense tracking
- Manage the Regional Director's personal social media communication and triage inbound messages
- Act as point of contact for the Regional Director among executives, staff, clients, and external stakeholders
Benefits
- Generous health insurance for you and your dependents
- 26 weeks parental leave for mothers and 4 weeks for fathers
- Subsidised child care
- Airtime reimbursement
- Free food