Job for Experts
Office Manager
About the Role
You will run daily on-site office operations for the Brooklyn office. You will ensure the space is clean, stocked, and presentation-ready each morning; prepare meeting rooms and A/V; order and manage supplies and lunches; coordinate vendors, building services and deliveries; support the CEO with logistics and ad hoc requests; and plan and staff in-office events.
Requirements
- 2+ years of experience in office management administrative support hospitality or workplace operations
- Ability to work on-site Monday–Friday for 4 hours per day (standard schedule 8:30 AM–1:00 PM with some flexibility)
- Strong organizational skills with high attention to detail and reliability
- Excellent communication skills and a proactive service-oriented mindset
- Ability to handle multiple priorities independently in a fast-paced environment
- Strong problem-solving abilities
- Passion for DeFi and blockchain technology
- Preferred experience supporting senior executives
- Preferred proficiency with workplace and scheduling tools such as Google Workspace Slack and Notion
Responsibilities
- Serve as on-site support for daily office needs and requests including coffee service light hospitality and day-to-day logistics
- Plan and implement a monthly stocking plan for office supplies and micro kitchen including snacks coffee and drinks
- Order lunches for team as needed
- Prepare office and reserve meeting rooms for in-person meetings including setup supplies cleanliness A/V readiness and presentation
- Ensure the office is clean organized fully operational stocked and welcoming each morning through daily walkthroughs and readiness checks
- Coordinate office cleaning and related requests with WeWork and building services
- Coordinate with vendors and building management for deliveries maintenance and office services
- Support the CEO with logistics coordination meeting prep travel-related support and daily administrative tasks
- Plan and coordinate in-office and culture-building events manage logistics vendors setup and provide on-site support