People Programs Manager
About the Role
You will manage day-to-day San Francisco office operations and ensure a welcoming, organized workspace. You will plan and execute major in-person and hybrid events including global offsites, monthly team gatherings, and holiday parties. You will manage vendors, budgets, logistics, swag and NFT-based event prizes, and support onboarding by preparing workstations and welcome kits.
Requirements
- 3+ years of experience in people programs, office management, or event coordination
- Proven track record of managing budgets and negotiating with vendors
- Strong organizational and multitasking skills with high attention to detail
- Excellent interpersonal and communication skills
- Proficiency in Notion and Google Workspace
- Ability to manage logistics and travel coordination
- Ability to work independently and collaboratively with a customer service or hospitality mindset
- Experience or ability to project manage an office move is a plus
Responsibilities
- Plan and execute two annual global offsite events with logistics, travel, accommodation, and scheduling
- Organize monthly team events to promote engagement and team building
- Coordinate inclusive holiday parties within budget
- Manage event budgets, vendor relationships, contracts, and invoices
- Run event retrospectives and gather feedback to improve future events
- Partner with Design to create, mint, and distribute NFT prizes for applicable events
- Manage company swag orders, inventory, shipments, and designs
- Oversee daily office operations and maintain a tidy, efficient workspace
- Manage office supplies and inventory and place timely orders
- Serve as point of contact for maintenance, troubleshooting, compliance, and building management
- Prepare workstations, key fobs, ID badges, and welcome kits for new hires
- Coordinate meal orders and manage mail and office plant care
- Assist with and coordinate office redesign action items and related project tasks
- Provide regular status updates throughout event and office projects